FlowDesk — automated invoice chasing for freelancers and small businesses
Stop Chasing Clients for Payment
FlowDesk is invoice chasing software that automatically follows up on unpaid invoices, sends payment reminders to your clients and helps you manage their responses — so you never chase manually again.
Automation handles the routine. You handle the exceptions.
Never Forget an Overdue Invoice
Chasing payment isn't hard, it's just relentless: remembering who promised what, when the next overdue invoice reminder is due, who asked for the invoice again, and which client actually has a problem. FlowDesk keeps track of all of that — and only interrupts you when a decision genuinely needs a human.
- Automated invoice reminders go out on schedule without you remembering
- Client replies are read and classified, not just filed
- Promised payment dates pause chasing, then follow-up resumes on its own
- Disputes and service issues are escalated straight to you
- Marking an invoice paid stops all reminders instantly
Automate Your Invoice Follow-Ups
FlowDesk is intentionally simple. Four steps take you from a list of unpaid invoices to automated payment reminders that know when to stop.
Add invoices manually or import a CSV
Enter one invoice at a time or upload a six-column CSV with preview, validation and duplicate detection.
Choose how clients are reminded
Pick a reminder style from friendly to firm, or set your own custom schedule for payment follow-ups.
Automatic follow-ups on unpaid invoices
Reminders go out before and after the due date until the invoice is paid — no calendar reminders for you.
Client responses handled for you
Promises to pay pause chasing, resend requests are answered, disputes are escalated straight to you.
Handle Client Responses
Most invoice reminder software stops at sending emails. FlowDesk reads what the client wrote back, and ordinary application code decides what happens next — so behaviour is predictable every single time.
MONITOR
Track every invoice's status, due date and how long it's been silent.
UNDERSTAND
Read and classify each client reply into a clear intent — with a confidence score.
DECIDE
Application logic, not the model, picks the correct next step from fixed rules.
ACT
Send the right reminder, pause chasing, or continue the schedule automatically.
ESCALATE
Hand the case to you the moment human judgement is required.
Import Your Invoices in Seconds
Already have a list of unpaid invoices? Download the CSV template, fill in six columns and upload it. FlowDesk validates each row, spots duplicate invoice numbers and shows you a preview before any reminder is scheduled. The manual form is still there for one-offs.
Built for Freelancers and Small Businesses
Freelancers, consultants, small agencies and service businesses use FlowDesk because they send the invoices and would otherwise do the client payment follow-up themselves. It is not accounting or bookkeeping software — it is late payment reminder software that does one job well.
Simple plans, no free tier
Every plan starts with a 5-day free trial. No payment is required during your trial. See full pricing.
- Automated invoice reminders
- Payment Handshake
- Automated chasing
- Client reply handling
- Invoice dashboard
- Everything in Starter
- AI-powered reply classification
- Smarter payment follow-ups
- Custom workflows
Frequently asked questions
What is invoice chasing software?
Invoice chasing software sends payment reminders and follow-ups for unpaid and overdue invoices automatically, so you don't have to remember when to nudge each client. FlowDesk also reads client replies and stops or continues chasing based on what the client said.
How does FlowDesk remind clients about unpaid invoices?
You add an invoice with the client's email, due date and amount, and choose a reminder style (from friendly to firm, or your own custom schedule). FlowDesk then emails reminders on that schedule until the invoice is marked paid.
Can I import multiple invoices?
Yes. Alongside the manual form you can upload a simple six-column CSV (client name, client email, invoice number, due date, amount, currency). FlowDesk validates every row, flags duplicates and shows a preview before anything is created.
Is FlowDesk suitable for freelancers?
FlowDesk is built for freelancers, consultants, small agencies and service businesses — anyone who sends invoices and would otherwise chase clients personally. It is intentionally simple and is not an accounting or bookkeeping platform.
What happens when a client replies to a reminder?
The reply is classified into a clear intent, such as a promise to pay on a date, a request to resend the invoice, or a dispute. Fixed application rules then decide the next step: pause chasing until the promised date, resend the invoice, or escalate the case to you.
Can FlowDesk automatically follow up on overdue invoices?
Yes. Follow-ups continue automatically after the due date according to the schedule you picked, and stop the moment you mark the invoice paid or a client response requires your decision.